Housing & Residential Life Handbook
Welcome to the Student Village
Living on campus at SUNY Broome Community College is designed to be an integral part of your holistic development, fostering academic, emotional, cultural, ethical, social, psychological, and spiritual growth. We encourage residents to take responsibility for their experience, embrace the diverse community, and engage in available activities.
Opened in Fall 2014, the Student Village can accommodate approximately 331 students in 56 six-person apartments, with residents from diverse backgrounds.
Key Information & Important Reminders
Please be aware of the following crucial points for a smooth transition and successful residency:
- Housing License: This is a binding contract for the full academic year. An early departure may still incur the full housing charges. The Housing License is revocable, not a lease, and typical New York State tenant rights do not apply. Legal counsel is encouraged.
- Housing Deposit: A $300 deposit is required. It may be forfeited due to late cancellations, disciplinary removal, or unpaid charges.
- Mandatory Meal Plans: All residents are required to purchase a meal plan, which typically includes a minimum of fourteen (14) meals per week.
- Guest Restrictions: No guests are permitted during the first or last two weeks of the semester. Other guest restrictions may apply in accordance with public health guidelines.
- Furnishings: Use only your assigned bed, dresser, and desk. Misuse or damage to college-provided furniture will result in fines.
- Renter’s Insurance: Highly recommended, as the College is not liable for loss or damage to personal belongings.
- Prohibited Substances: Smoking, drug use (including marijuana), and alcohol are strictly prohibited in the Student Village. Violations can result in immediate removal from housing.
- Critical Financial Deadlines: All financial obligations (tuition, fees, housing) must be met by August 6th to receive a room assignment. Unpaid balances may be sent to collections, incurring legal and financial consequences.
- Housing Eligibility Requirements: Maintain full-time enrollment (minimum 12 credits) and good academic/disciplinary standing. All required immunization records must be submitted before move-in.
- Emergency Closures: The College reserves the right to close the Student Village without refund during public health emergencies or disasters.
- Break Housing: Not automatic; a request form must be submitted in advance for any breaks (e.g., winter, spring).
- Safety Equipment & Evacuation: Tampering with fire safety equipment (alarms, sprinklers) or security systems is a serious offense with severe penalties and fines. Immediate evacuation is mandatory for all fire alarms.
- Prohibited Items Confiscation: Prohibited items found in rooms will be confiscated and disposed of if not retrieved by the end of the semester.
- Key & ID Replacement Fees: Lost keys incur a $75 replacement fee; lost Student IDs incur a $50 replacement fee.
- Strict Quiet Hours Enforcement: Quiet hour violations are subject to instant documentation with no prior warning after the first four weeks of the semester and during the final week of classes.
- Unauthorized Double Room Use Fees: Unauthorized use of an entire double room incurs an Occupancy Misuse Fee ($50), escalating to daily ‘Failure to Comply’ fees ($25/day) if not rectified.”
Understanding the housing process is essential for a smooth move-in.
Step 1: Apply for Admission to SUNY Broome. Admission to SUNY Broome is the first step to living on campus. Complete your admission application if you haven’t already.
Step 2: Complete the Housing Application. Once admitted, the Admissions Office will send you the official Housing Application. Complete and submit it as directed.
Step 3: Read, Sign, and Complete the Housing License & Pay Deposit. Upon successful application, access the MyHousing Portal to:
- Read and Electronically Sign the Housing License Agreement, a binding contract for the full academic year.
- Pay the $300 Housing Deposit to secure your place. This deposit also secures your spot on the waiting list in case a room becomes unavailable.
Step 4: Fulfill All Additional Obligations. Before a room is assigned, ensure all financial, academic, and health requirements are met promptly.
- Financial Aid Applications: Complete the Free Application for Federal Student Aid (FAFSA). New York State residents should also complete their Tuition Assistance Program (TAP) application.
- Student Account Review & Payment: Review your student account in early July. Pay your bill by August 6th to receive a confirmed room assignment once housing and meal plan charges are available. Payment can be made via a college-approved installment plan.
- Certificate of Residency (NY State Residents Only): Submit this to qualify for in-state tuition rates.
- Immunization Records: Submit all required immunization records to the College.
- Full-Time Enrollment: Register for a minimum of 12 credits to maintain full-time student status, a requirement for residency in the Student Village.
Step 5: Receive Your Room Assignment. Once all obligations are met, you will be officially assigned a room in the Student Village, which will be your residence for the academic year, provided policies are continuously met.
The Student Village offers a comfortable and convenient living and learning environment.
- Front Desk: Typically, staffed 24/7 for questions, assistance, and mail pick-up.
- Fitness Center: A weight room with various equipment is accessible to residents.
- Common Areas: Includes a computer lab, quiet study rooms, a recreational lounge (with ping pong and pool tables), and floor lounges.
- Climate Control: Each apartment has centrally controlled heating and air conditioning.
- Maintenance: Dedicated Facilities staff addresses significant maintenance issues and repairs in shared spaces and apartments.
- Cleaning: Cleaning staff maintain common areas. Residents are solely responsible for cleaning and maintaining their apartments.
- Fall Cancellation Deadlines:
- August 1: Deadline to cancel your Housing License and request a deposit refund for the 2025 Fall Semester. Failure to meet this deadline will result in you not receiving a deposit refund.
- August 2 – September 12: If you submit a deposit during this period and decide not to live in the Village, your cancellation must be submitted within 10 business days after you submit your deposit to receive a refund. Failure to meet this deadline will result in you not receiving a deposit refund.
- Spring Cancellation Deadlines:
- Fall Residents
- November 15: All requests from current Student Village residents for release from Housing License obligations for the Spring semester must be submitted on the Housing Cancellation Request Form by this date.
- November 16 – 1st day of classes: Request and approval to be released from your Housing License for the Spring semester during this period will forfeit your $300 deposit.
- New Students
- December 15: Deadline to cancel your Housing License and request a deposit refund for new deposits related to the Spring Semester.
- December 16 – January 30: If you submit a deposit during this period and decide not to live in the Village, your cancellation must be submitted within 10 business days after you submit your deposit to receive a refund. Failure to meet this deadline will result in you not receiving a deposit refund.
- Fall Residents
- Administrative Termination: If the college terminates your Housing License, you won’t get a refund for housing, meal plan charges, or your deposit.
- Your housing license may be revoked if you:
- Are no longer enrolled or fail to meet eligibility requirements.
- Violate housing rules, college policies, or the terms of the Housing License
- Are removed from housing through the Student Conduct process.
- Your housing license may be revoked if you:
- Housing & Meal Plan Refunds: If you withdraw from the College, housing and meal charges will be refunded based on a schedule:
- Before move-in day: 100% refundable
- During the first week of classes: 75% refundable
- During the second week of classes: 50% refundable
- During the third week of classes: 25% refundable
- After the third week of classes: 0% refundable
Deposit Refunds: The Office of Housing and Residential Life processes refunds for any unused portion of your deposit. This process may take up to 60 days to complete. Refunds will be mailed via check to the permanent address on file.
Each apartment is fully furnished and includes a kitchen, a living room, two bathrooms, and four bedrooms.
- Bedroom Sizes (Approximate):
- Single Bedroom: 9 ft x 11 ft
- Double Bedroom: 10 ft x 16 ft
- Furnishings Provided:
- Living Room: 3-seat couch, 2 chairs, 1 TV stand, 1 end table, 1 coffee table.
- Bedrooms (per resident): 1 extra-long twin-size bed (80” x 36”), 1 wardrobe, 1 small dresser, 1 desk, 1 chair. Mattresses must be used only on provided bed frames and remain free-standing on the floor.
- Kitchen: 1 full-size refrigerator, 1 electric oven/stovetop, kitchen cabinets, 1 kitchen table with 2 chairs, 1 microwave oven, and a 45lb garbage can. Residents are responsible for taking trash to the outside dumpsters.
- Bathrooms (2): 1 shower, 1 pressure-assisted toilet, 1 sink vanity with mirror. Shower curtains are provided and should be hand-washed.
Rooms are granted on a first-come, first-served basis once all eligibility criteria are met.
- Age Requirement: Residents must be at least eighteen (18) years old by December 31st of the occupancy year. Contact housing@sunybroome.edu for exceptions.
- Course Load & Academic Standing: Students must be matriculated at SUNY Broome, enrolled full-time (minimum 12 credits), and in good academic and disciplinary standing. The Director of Housing & Residential Life may terminate a Housing License if these conditions are not met. Appeals must be submitted in writing to housing@sunybroome.edu before your course load drops below 12 credits. Students unable to meet this due to limited circumstances must contact the Housing Office before room assignment. Approval requires confirmation from Academic Advising and an amended agreement within 10 business days during the academic year preceding move-in. Approved students remain fully responsible for all financial obligations.
- Financial Requirements:
- A $300 deposit is required to secure a spot on the waiting list, pending room availability.
- All financial obligations, including Financial Aid and Student Account paperwork (FAFSA, TAP, Certificate of Residency), must be satisfied before a room offer.
- Part-time or non-matriculated students approved for residency may not be eligible for full financial aid, but remain responsible for all financial obligations.
- Late Fees: Late payments may incur a $50 fee or 5% of the overdue balance (whichever is less). Returned checks or rejected card payments incur a $25 fee. Delinquent accounts may be sent to collections, subject to a surcharge of up to 33 1/3% of the amount owed, plus legal and court fees. Students are fully obligated to pay any remaining balance if approved financial aid does not materialize or they become ineligible.
- Health Records: Students are required to comply with SUNY Broome’s vaccine and immunization policies.
- Conduct Requirement: Failure to adhere to the Student Code of Conduct may result in housing ineligibility. Eligibility is at the discretion of the Director of Housing & Residential Life. A criminal background check may be conducted upon signing the Housing License, which grants authorization for this check.
- Academic Progress (SAP): All residents must meet the Standards for Academic Progress (SAP) set by SUNY Broome Community College. Refer to the Registrar’s Website for detailed information.
- Key standards include:
- Minimum Cumulative GPA:
- 12-20 Total Credits Attempted: 1.50
- Over 20-40 Total Credits Attempted: 1.75
- Over 40 Total Credits Attempted: 2.0
- Successful Credit Accumulation:
- 20 Total Credits Attempted: 12 Credits Earned
- 40 Total Credits Attempted: 26 Credits Earned
- 60 Total Credits Attempted: 40 Credits Earned
- 80 Total Credits Attempted: 54 Credits Earned
- Minimum Cumulative GPA:
- Note: “Total credits attempted” includes all credits registered on or after the census date, including developmental and applicable transfer credits. “Credits earned” excludes grades of “F”, “W”, “WA”, “U”, or “I”.
- Key standards include:
Student Records Access: The Housing Office is authorized to access student academic and conduct records to verify continued eligibility. Residents agree to notify the Housing Office of any changes to their
The Housing and Residential Life team supports your success and well-being.
- Resident Assistants (RAs): Student staff living in the Student Village (2-3 per floor) who assist with concerns, community building, and daily issues.
- Facilities Assistant (FA): Supports the maintenance and upkeep of the Student Village under the direction of the FOL.
- Facilities Operations Lead (FOL): Responsible for the overall upkeep of the Student Village, collaborating with vendors for physical standards, safety, and necessary repairs and cleaning.
- Assistant Director of Residential Life (ADRL): Full-time professional staff member residing in the building, assists with transition to residential living, supervises RAs, fosters a healthy and safe community through programming, and conducts responsibilities.
- Assistant Director of Housing (ADH): Full-time professional staff member residing in the building, oversees housing placements, manages housing software, collaborates with facilities, and assists the ADRL with RA supervision, community building, and conduct.
- Director of Housing & Residential Life: Oversees all aspects of the housing program, including staff training, programming, housing management, technology, budget, health and safety, and program development.
For questions about on-campus housing, contact the Student Village Housing Office:
- Email: housing@sunybroome.edu
- Phone: 607-778-5307
Parent/Guardian Contact: Residents grant permission to BCC Housing Development Corporation and the College to contact their parent(s) and/or guardian(s) at any time regarding issues related to student occupancy, payments, or financial accountability.
Recommended Items to Bring:
- Personal Care:
- First aid kit
- Hangers
- iron and ironing board
- laundry basket/bag and supplies
- rolls of quarters (for vending, laundry is free)
- small sewing kit.
- Entertainment & Electronics:
- Board games
- playing cards
- video game system
- camera
- books
- Bluetooth speaker
- Television
- power strip with surge protector (essential!)
- personal computer with wireless capability (no Ethernet ports)
- alarm clock (with battery backup)
- Kitchen & Cleaning:
- Cups, glasses, and dishes
- Microwave-safe cooking utensils
- dishcloths or dish towels
- dish soap
- eating & cooking utensils
- food and snacks
- paper towels or napkins
- pots and pans
- garbage bags (45-gallon recommended for kitchen)
- cleaning supplies (mop, broom, dustpan, cleaning solution, vacuum)
- Small appliances: toaster, coffee maker, blender, hand mixer, food processor (for kitchen use only)
- Bedroom:
- Clothes and shoes for all seasons
- Twin-XL bed sheets, blankets
- at least one pillow
- mattress pad
- personal garbage can and bags.
- Bathroom:
- Cleaning supplies
- Plunger
- air freshener (no wall plug-ins)
- bath rugs
- toilet paper
- toiletries
- towels and washcloths
- shared garbage can and bags.
- Other:
- Prescription medications
- Calendar
- desk supplies
- flashlight
- stationery
- stamps, envelopes, and an address book
- textbooks
- umbrella
- framed pictures.
Prohibited Items and Behaviors:
The following items are strictly prohibited in or around the Student Village. Violators are subject to immediate action, including confiscation and potential housing removal. The Housing Office may confiscate any item deemed a danger. Confiscated items must be picked up by the resident by the end of the semester, or they may be disposed of. Residents are responsible for any related charges (storage, fines, transportation).
- Decorations:
- All decorations must be positioned at least 18 inches below the ceiling.
- Items may not be stored on top of kitchen cabinets, the refrigerator, or bedroom wardrobes.
- Nails are not permitted for hanging; use tape on concrete walls and Funtac® on sheetrock.
- Painting walls is prohibited.
- Damage from decorations will be assessed.
- Fire Hazards:
- Candles (with or without wicks, decorative or otherwise), oil lamps, incense, or any other combustible devices (e.g., gasoline, benzene, chemicals).
- Fireworks or explosives.
- Charcoal/gas grills.
- Flammable liquids (including lighter fluid and lighters).
- Hoverboards or battery-powered transportation devices with lithium-ion batteries.
- Extension cords or multi-plug outlets (only power strips with surge protectors are permitted).
- Plug-in air fresheners or wax warmers.
- Kitchen Appliances (Restricted):
- Oil fryers, additional microwaves, or refrigerators exceeding 4.0 cubic feet.
- Knives are only allowed to be stored and used within the kitchen area.
- Safety Risks & Prohibited Substances:
- Firearms, weapons, or other dangerous instruments (including BB guns, paintball guns, realistic toy guns/replicas, switchblades, gravity knives, bows and arrows, stun guns, self-defense spray devices, ammunition, martial arts weapons).
- Dartboards of any kind (magnetic, felt, plastic-tipped darts).
- Alcohol and Paraphernalia: Kegs, beer balls, alcohol cans/bottles (full or empty), beer pong tables, funnels, shot glasses, wine, or any other item affiliated with the consumption or possession of alcohol (including “non-alcoholic” beers).
- Drugs and Paraphernalia: Hookahs, bongs, funnels, pipes, grinders, etc.
- Electrical Items (Restricted):
- Electrically amplified instruments (DJ equipment, drum sets, electric guitars).
- Halogen lamps, lava lamps, or other high-intensity lamps (torchier lamps, spider lamps, upward-facing bowl lamps).
- Portable heaters or air conditioners.
- Adhesive LED lights, neon signs, or curtain lights (limited to 1 strand of LED string lights per room; battery-operated string lights have no limit. Adhesive LED lights are not permitted on college-owned property.)
Furniture & Furnishings:
- Bed lofts, bed risers, or cinder blocks are prohibited.
- Curtains or wall tapestries are prohibited.
- Weightlifting apparatus (barbells, free weights, exercise machines, pull-up bars, etc.) is prohibited.
- Non-college furniture items that do not meet fire resistance requirements are strongly discouraged (requirements may be obtained through the Housing & Residential Life). Sofas, love seats, and stuffed chairs are prohibited.
- Miscellaneous:
- Animals/Pets: Except for fish in bowls that do not require filters, heaters, or lights. Service animals are permitted with documentation. Emotional support animals require documented College approval before being brought into housing.
- Radio antennas, satellite dishes, or any object protruding from a window or attached to the exterior of the building.
- Live-cut Christmas trees & flammable decorations.
- Waterbeds, air mattresses, hot tubs, jacuzzies.
- Bed lofts, bed risers, or cinder blocks.
- Curtains or wall tapestries.
- Weightlifting apparatus (barbells, free weights, exercise machines, pull-up bars, etc.).
- Wireless routers from external providers.
The Swarm
The Swarm is a student portal where campus life programs are posted, clubs post recruitment flyers, and where students can connect. It is our way of having all of the fun located in one spot. We encourage all students to check it out. Login once and you will be hooked.
Activities
Campus activities, such as the COLAA (Clubs, Organizations, Leadership, Activities, and Athletics) Expo, the Giving of the Toys, Common Hour events, Athletic events, club meetings and activities, free music performances and contests are regularly available to all students. Check out The Swarm to see what is coming up.
Clubs, Organizations and Honor Societies
Would you like to share your interests in a curriculum, hobby, or sport?
Would you like to focus your energies on some new exciting activity?
Would you like to meet new, interesting people?
Join a club!
A list of clubs can be found on The Swarm. I told you we use it a lot.
Can’t find the right fit for you, starting a new club is easy! All you need is a minimum of 5 students (you and four other students.) After that, reach out to Student Activities for help with the rest!
Contact Student Activities for additional information at StudentActivities@sunybroome.edu.
Common Hour
Each Thursday at 11:00AM, the campus holds a variety of Common Hour programs. Very few classes are held at this time to allow you to attend everything from lectures and discussion sessions to game shows in the cafeteria. The schedule of events is built right into the calendar. All you have to do is show up, and . . . they’re free!
Volunteer
Whether through service learning classes, service clubs or individual projects, SUNY Broome provides a number of opportunities for you to better our community and our world. You can grow in your career or just help with a cause that interests you with hands-on experiences.
Student Assembly
Did you know you can represent SUNY Broome’s student body and have a strong voice on campus through our Student Assembly? Why not start building your leadership skills and/or resume by running for office as an SA Senator or Executive Officer?
You will benefit by gaining leadership and teamwork skills, meet campus leaders, and earn money for all your hard work. If you have a problem, concern or idea, stop in and see your Student Assembly! Contact them at 607-778-5152.
Theater
SUNY Broome’s “Little Theater Players” invite you to experience classic works by the world’s great playwrights, as well as new works and laboratory productions. While receiving professional training in Stanislavski-based method acting and “Viewpoints” work, students also study directing, stagecraft, playwriting and dance. Our theater students prove that “there’s no business like show business,” so come and join them in the Little Theater for an enriching and entertaining night out.
Continuing Education
Meet new people who share your interests, learn a new hobby, hone your work skills, or have fun exploring something new! There is something for everyone to enjoy with non-credit classes through SUNY Broome Continuing Education.
Athletics
The following is a list of SUNY Broome athletic teams which regularly compete with other NJCAA teams. Whether you want to watch and cheer or join the team, we have a spot for you. The following teams are ready to have you cheer them on:
- Baseball (men’s)
- Basketball (women’s and men’s)
- Cross Country (women’s and men’s)
- Esports (women’s and men’s)
- Soccer (women’s and men’s)
- Softball (women’s)
- Track & Field (women’s and men’s)
- Volleyball (women’s)
Check out what Broome Athletics has to offer!
Intramurals
Is your interest in sports more recreational than intense? Consider joining an intramural event. Lots of students on campus do . . . just for the fun of it. Contact the Athletics Office, at intramurals@sunybroome.edu about participating in the following events:
- 3 V 3 Basketball
- Basketball Skills Contest
- Co-ed Volleyball
- Indoor Soccer
- Dodgeball
- Badminton
- Bench Press Contest
- and much, much more.
And last but certainly not least…
Student Village In-House Programming
What’s better than going to hang out with some friends just a few feet from your door?
Our regular activities are developed to allow students to have fun while they create/build community with one another. This could be a scavenger hunt, where residents have to find out information about the college community, or a “get to know your neighbor” style gameshow where we hope that residents get to know each other on a more personal level.
We have movie nights and socials, study groups and faculty lectures. All with the hope that you have the best experience possible.
The College has an outstanding security record. This is due to our excellent Public Safety staff and procedures, as well as features like secure card access readers, blue light emergency phone stations, state-of-the-art smoke/heat alarm systems, camera monitoring system, and 24-hour Public Safety presence around campus. Safety is everyone’s responsibility. Report any unusual, dangerous, illegal, harassing, or otherwise unsafe behaviors to a Housing and Residential Life staff member or to Public Safety at 607-778-5083. In an emergency please dial 911. Broome County dispatch will dispatch our officers along with additional community officers if needed. Don’t ever hesitate to call for help. Don’t be embarrassed. We are here to assist you. As you enter the hall you will notice that anyone entering the hall will need an access key. Your assigned key will grant you access past the front doors, your wing doors, your apartment door, and your bedroom door. These security features are in place to best ensure that only approved residents and guests are permitted within the Student Village.
Public Safety
The Office of Public Safety provides Law Enforcement and related services to the college community 24 hours a day, seven days a week. All Public Safety Peace Officers are sworn NYS Peace Officers. They are not security. These are New York State Officers. Our officers have been trained in emergency medical procedures, first aid, CPR and incident de-escalation. They conduct patrols on campus and within the Student Village. Although the goal is to mitigate inappropriate behavior as quickly as possible, on campus we have a community policing model. Unless they are on a call, our officers will stop by rooms, visit events, and just hang out with the students. We want to work with the students in creating a community where everyone feels safe and respected.
Crime Prevention Tips
Criminals who see an opportunity for gain will take risks. Assault and robberies can happen to anyone, anywhere, at any time. If we work together, we can stop crime before it occurs. Crime reduction on campus requires the continued active support of the College community. The best defense against crime is to take adequate precautions, and always practice good personal safety. Precaution and prevention are the most effective tools that can be used to reduce the chances of falling victim to a crime. Know the current environment and be alert at all times, whether at home, out walking (especially at night), driving or at work. At Home, or Your Apartment
- Keep doors and windows locked when at home to keep out unwanted visitors.
- Lock all doors and windows whenever exiting. Even the best locks won’t work if you do not use them.
- Don’t automatically open the door when someone knocks. Use the peep hole in the front door to see who is there.
- When strangers ask to use personal phones, offer to make the necessary call but don’t let the person into the room.
- Do not loan room keys to anyone.
When Walking
- Know the locations of blue-light courtesy call boxes along daily routes.
- Plan routes in advance. Stay away from alleys, fields, and dark areas. Avoid shortcuts.
- Walk on lighted walkways on campus.
- Don’t walk alone. Walk with a friend, especially at night.
- Use Broome County buses. Wait for the bus with a friend.
- If being followed, change directions and head for a public place.
- Have keys ready to enter a car, room, or apartment immediately.
- Don’t accept rides from strangers. Don’t hitchhike.
School Cancellations
A listing of daily class cancellations is available. Please utilize local television, radio or the SUNY Broome website for closing information. Please refrain from calling the media or the College.
SUNY Broome RAVE Alert
RAVE is an emergency messaging system that will text, call, email, or fax you a message in the event of a campus emergency. Emergency messages can be weather related closings, fire alerts, active shooter events, or other emergencies requiring campus authorities to send you instructions of what to do during the emergency. To sign up for RAVE Alert sign on to your MyCollege account and click on the RAVE Alert link in your launch pad.
Closed Campus Hours
Between the hours of 10:00pm and 7:00am, the College is generally closed. College Community members are prohibited from entering any campus building when the College is closed. However, the Student Village remains open, and when applicable, guests are allowed to visit outside of those closed hours.
Cross Streets and Crosswalks
For the safety of pedestrians, when crossing the street both on Front Street and on the campus, please use the cross-walks and traffic signals to cross the street safely.
Emergency Messages
If someone needs to contact a resident in case of an emergency, call the Public Safety Office at 607-778-5083. Public Safety will try to reach the resident in collaboration with the residential life staff. 
Safety Escorts
If available, Public Safety officers can escort college community members who are on campus late in the evening. Call 607-778-5083 to utilize this service.
SUNY Broome strives to create an atmosphere that supports the academic mission of the institution. Students should be able to live and learn in an environment that is orderly, peaceful, and free of disturbances that impede an individual’s growth and development. Respect for the rights of others and the College and its property are essential expectations for each SUNY Broome student.
All individuals are responsible for their behavior while a member of the SUNY Broome community. This includes students, guests, and/or visitors. Individuals will be held accountable for their behavior that takes place both on and/off campus.
Students are also accountable for the actions of others whom they deliberately incite or encourage to violate policy. Students may also be responsible for being aware of a policy violation and failing to report it to a SUNY Broome staff member. Students are expected to contact SUNY Broome Community College staff, including Public Safety, if they witness any adverse behaviors.
Students who have guests and/or visitors not affiliated with SUNY Broome are required to inform them of the rules and regulations. Students may be held accountable for the actions of their guests.
For a complete understanding of all behavioral expectations and disciplinary procedures, residents must refer to the full SUNY Broome Student Code of Conduct, available on the SUNY Broome Dean of Students’ Office of Student Rights and Responsibilities website.
Campus Building Key
AT: Applied Technology
BB: Business Building
BC: B. C. Center (Child Care)
CAM: Calice Advanced Manufacturing Center
CS: Campus Services Building
DH: Decker Health Sciences Center
IC: Ice Center
LI: Cecil C. Tyrell Learning Resources Center (Library)
NS: Natural Science Center
PS: Public Safety
SB: Science Building
SC: Student Center*
SS: Student Services
SV: Student Village
TH: Paul F. Titchener Hall
WC: Darwin R. Wales Center (Administration)
*The Baldwin Gym and the West Gym are located in the Student Center (SC)
Personal Protection:
- Keep clothing and hair away from open flames and heating Appliances. Avoid wearing long or loose fitting clothing and tie long hair back.
- Use oven mitts or hot pads when handling heated items.
- Keep pot handles turned toward the center of the stove to avoid accidently knocking the pot off the stove.
- Keep pot lids handy in case you have to smother a fire.
- Know where the fire extinguisher is (under the sink- neatly labeled).
General Safety:
- Watch what you heat! Don’t get caught up tweeting, snapping, Facebooking, Instagramming, or doing homework.
- Use caution with electrical appliances. Plug them directly into a wall outlet. DO NOT use extension cords or multi-plug adapters.
- Replace appliances with frayed or cracker cords or exposed wires.
- Keep stoves, ovens, microwaves, and other appliances clean and ready for use.
- Wipe up any spills when they happen – grease and spills often cause the smoke detector to go off.
- Turn on the vent fan while cooking. If it is not working correctly, submit a work order.
- Keep hot surfaces and the area near your cooking free from things that can melt or catch fire.
- Always read the directions provided on the label.
- Don’t just crank up the heat – most cookware you use is thin and heats up fast, which can cause food to burn or smoke.
Student Village Policies
All residents and their guests are responsible for adhering to the SUNY Broome Community College Student Code of Conduct, the Housing License, this handbook, and all College policies, both on and off campus. Residents are accountable for their guests’ actions and must inform them of all applicable rules. These policies ensure a safe, clean, and peaceful living environment.
Any personal property remaining after the termination of a housing license will be considered abandoned and may be disposed of. Housing may attempt to notify the student or guardian, but SUNY Broome assumes no responsibility for abandoned property. Failure to vacate before classes begin for a term not registered for will result in a daily prorated charge of $50.00 for the time the key was possessed or belongings were in the space. Students must vacate their accommodations at the end of the Fall semester if they are not registered for Spring; failure to remove their belongings will result in their disposal, and the student will be financially responsible for the associated costs. Storage of resident belongings outside of assigned rooms is not provided. SUNY Broome and Housing are not responsible for loss of personal property in residence halls during regular semesters, summer sessions, or vacation periods. Belongings left by withdrawn, suspended, or removed residents may be disposed of. Storage of guest or visitor property in a room/apartment is also prohibited.
Animals and pets are prohibited in the Student Village, except for fish in bowls that do not require filters, heaters, or lights. Service animals are permitted, provided proper documentation is presented. Emotional Support Animals (ESAs) require documented College approval before being brought into housing. Please review Accessible Campus Housing for more information on registration requirements.
Housing & Residential Life staff will assist residents in establishing community living standards through apartment agreement meetings. Failure to comply may result in documentation and a conduct violation.
All apartments are equipped with a stove, oven, microwave, and a full-sized refrigerator.
- Allowed Appliances: Coffee makers, toasters, and other cooking appliances are permitted, but they must be used only in the designated kitchen area. All additional appliances must be UL-approved.
- Prohibited Appliances: Additional microwaves, oil-based fryers, air conditioners, and space heaters are not permitted.
- Safe Use: Appliances may not be left unattended while in use. Residents must utilize the vent fan while cooking on the stovetop. Using the oven to heat an apartment is prohibited; leaving the stove or oven on, open, and unattended can result in the loss of oven use for that apartment.
- Cleanliness: Residents are expected to regularly clean the stovetop, drip pans, oven, and microwave to prevent residue buildup, which can cause excessive smoke or fire.
- Fire Alarm Activation: Failure to follow safety measures while cooking may result in the activation of a fire alarm, which could lead to disciplinary action.
Bicycles are not permitted inside the Student Village. Outdoor bicycle racks are available adjacent to the building. Bicycles must be removed by the end of the license term; failure to do so may result in the bicycle being classified as abandoned and subsequently donated or discarded.
Students wishing to remain in the Student Village during official break periods (Thanksgiving, Winter, Spring, or Summer) must submit a Break Housing Request Form at least seven (7) days before the break.
- Approval is not guaranteed and is subject to review by Housing staff.
- Fees: Residents approved for break housing during Winter Break or Summer session may be subject to additional daily fees. Thanksgiving and Spring Break typically do not incur extra charges unless you are not registered for the relevant period.
- Guest Policy: Overnight guests are strictly prohibited during all break periods. Violations may result in the removal of housing or loss of future break housing privileges.
- Room Access: Residents will not have access to their rooms or apartments during breaks unless they have been approved to stay. Unauthorized presence during breaks constitutes a policy violation and may result in disciplinary action, including immediate removal and associated fees.
- Departure Responsibilities: When leaving for vacation periods, residents are responsible for:
- Closing and locking all windows and doors.
- Drawing all window blinds.
- Ensuring the room and apartment are clean.
- Emptying all wastebaskets and disposing of all trash at designated locations.
- Removing all perishable food items from refrigerators and other storage areas.
- Unplugging all electronic appliances, except the housing-issued refrigerator, microwave, and oven. Personal mini-refrigerators only need to be unplugged during winter break.
- Taking all personal items needed during the break period.
- Lowering the apartment thermostat to 65 degrees and setting it to “auto”.
- Removing all valuable personal belongings.
- Liability: SUNY Broome or the BCCHDC is not responsible for lost or stolen property during break periods.
- Inspection: Housing and Residential Life staff will inspect each room and apartment to ensure that guidelines have been followed.
Issues concerning housing should be brought to the attention of your Resident Assistant (RA) first. If unresolved, escalate to an Assistant Director (AD).
Residents are responsible for any loss or damage to their personal property, College property, and property of BCC Housing Development I, LLC, and BCC Housing Development Corporation (BCCHDC).
- Reporting Damage: Any damage, intentional or accidental, must be reported to your Resident Assistant.
- Billing: Damages occurring during the academic year will be invoiced to the resident.
- Shared Responsibility: Damage or vandalism within an apartment will be assessed against all residents of that apartment. Damage to common area property (e.g., hallways, lounges) will be evaluated and divided equally among all residents on the specific floor or all residents in the building, as applicable.
- Sample Damage Charges (Subject to change):
-
- Clean kitchen: $80
- Clean bathroom: $65.00/each
- Clean Single Bedroom: $75/each)
- Clean Double Bedroom: $90/each
- Clean whole apartment: $385
- Clean carpet: $100
- Clean windows: $40/each
- Desk: $300.00
- Desk chair: $140.00
- Dresser wardrobe: $750.00
- Garbage Can (College-issued): $50.00
- Kitchen chair: $130.00
- Lockset for mailbox: $30.00
- Lockset for bedroom: $250.00
- Light fixtures: $40.00 – $150.00
- Paint room: $50.00/wall
- Remove trash: $25.00/bag
- Remove personal items: $25.00 & up
- Repair/replace front electronic door: $700.00 & up
- Repair hole in wall: $30.00 – $100.00 & up
- Repair Cabinets: $100-$500
- Replace bed headboard: $120.00
- Replace bedroom door: $500.00
- Replace key: $75.00
- Re-core Lock: $150.00
- Replace light cover: $40.00 – $150.00
- Replace mattress: $170.00 – $215.00
- Replace microwave: $400.00
- Replace window blinds: $150.00/per
- Replace window screen: $50.00
- Replace window: $500
- Replace Smoke detector: $125.00
- Replace Carpet: $1,000/room
- Replace Sofa (upholstered): $775.00
- Replace Chair (upholstered): $475.00
- Replace Thermostats: $65.00
- Replace Toilet paper dispenser: $35.00
- Replace Towel bar: $35.00
- Failure to return room layout to original state: $75.00
Firearms and other weapons are strictly prohibited on campus or in the Student Village. This includes, but is not limited to: hunting rifles, handguns, paintball guns, BB guns, realistic toy guns or replicas, switchblades, gravity knives, bows and arrows, stun guns, self-defense spray devices, ammunition of any kind, and martial arts weapons.
- Permitted Items (with restrictions): Crafting Xacto knives, kitchen knives (stored and used only in the kitchen area), and multi-use utility tools with a knife blade no longer than two inches (2″).
- Misuse: The use of any object against another person will be a serious breach of the Housing License and may result in immediate housing removal.
Residents are encouraged to decorate their apartments with care.
- Hanging Items: Do not use nails. Use tape on concrete walls and Funtac® on sheetrock for hanging decorations.
- Prohibited: Painting walls is not permitted. Decorations are not allowed on the ceiling.
- Damage: Charges will be assessed if decorations cause any damage.
- Fire Safety: All decorations must be at least 18 inches below the ceiling height. Wall decorations cannot cover windows (e.g., blankets or tapestries) and are limited to 20% of each wall in a room.
Deposit refunds, if eligible, are processed within 60 days after the official end of the housing term or the date of license termination.
- Deposit Refund Eligibility for Cancellations:
-
- Fall Deadlines:
- August 1: Deadline to cancel your Housing License and request a deposit refund for the 2025 Fall Semester. Failure to meet this deadline will result in you not receiving a deposit refund.
- August 2 – September 12: If you submit a deposit during this period and decide not to live in the Village, your cancellation must be submitted within 10 business days after you submit your deposit to receive a refund. Failure to meet this deadline will result in you not receiving a deposit refund.
- Spring Deadlines:
- December 15: Deadline to cancel your Housing License and request a deposit refund for new deposits related to the 2026 Spring Semester.
- December 16 – January 30: If you submit a deposit during this period and decide not to live in the Village, you must submit your cancellation within 10 business days after submitting your deposit to receive a refund. Failure to meet this deadline will result in you not receiving a deposit refund.
- Fall Deadlines:
- Deposit Forfeiture: Deposits may be forfeited due to late cancellations, disciplinary removal, unpaid housing or College charges, failure to meet financial obligations, damages beyond normal wear and tear, or failure to follow proper check-out procedures (e.g., cleaning and returning keys).
Serious and/or repeat violations of Housing rules can result in removal from the Student Village. Students ordered to vacate due to a disciplinary hearing may have as little as 24 hours’ notice.
- Consequences: No refunds, security deposit forfeited, full liability for housing costs for the entire contract term. Students will be banned from the Student Village property, with the potential for arrest if they violate.
- Risk to Student Population: If a student is deemed a risk, they may be asked to vacate immediately.
- Roommate Accountability: Residents must inform Housing Office staff of College Student Code of Conduct and/or Student Village policy violations committed by their roommates in their room or apartment, as residents may be held accountable for actions committed by their roommates.
The Housing & Residential Life Office is committed to providing an open environment free from discrimination, harassment, and prejudice. We do not discriminate based on race, ethnicity, gender, gender expression, disability, religion, sexual orientation, or age. All community members are expected to be treated with respect and valued.
The Student Village has a comprehensive fire suppression and alarm system. Local and state officials conduct annual fire safety inspections.
- Prohibited Actions: Dismantling or bypassing any safety features (security cameras, building access doors, exterior/interior safety lights, sprinkler system, fire alarm system) is strictly prohibited.
- Violations: Violators of fire code regulations are subject to student conduct action, payment of damages, and fines. The fine for negligently setting off a smoke or fire detector, sprinkler system, or fire extinguisher can range from $100 to $1,000, plus damages.
- Confiscation: Personal items violating the fire code will be confiscated and tagged. Unclaimed items will be disposed of within 30 days after the end of each semester.
- Specific Fire Safety Rules:
- Never hang anything from a sprinkler head or cover heat/smoke detectors.
- Covering smoke detectors is a high-level violation and may result in immediate termination of your Housing License.
- Stairwell doors leading to hallways must be kept closed.
- Hallways must be kept clear of furniture, trunks, boxes, drying racks, and personal belongings.
- Fireworks and firecrackers are prohibited.
- Smoking and smoking devices (including cigarettes, cigars, e-cigarettes, herbal cigars, hookahs, burning incense, and cannabis) are prohibited inside the Student Village. Residents found with evidence of smoking in their rooms may be documented. Designated smoking gazebos are available on campus.
- Bedroom furniture must allow at least a 36-inch clear walkway from the opposite side of the bedroom or common area to the door.
- No additional outside furniture is allowed inside the Student Village.
- Do not store anything on top of wardrobes/armoires.
- Lighting or heating devices that produce an open flame (candles, kerosene lamps, lava lamps, upward-facing globe lamps, torchier lamps) are prohibited. Multi-arm/octopus lamps are also prohibited.
- Personal heaters or portable/window air-conditioners are prohibited.
- Flammable holiday decorations (live Christmas trees, pine bough wreaths, untreated bunting) are not permitted.
- Never hang anything from a sprinkler head or cover heat/smoke detectors.
- Electrical Safety: Only SUNY Broome wiring is allowed, with exceptions for UL-listed power strips with circuit breakers and surge protection. Power strips may not be used in a series. Ceiling fixtures may not be installed. Electrical cords must not be utilized unsafely (e.g., under carpets, in pathways, taped down). Spliced, taped, or frayed cords are prohibited. Multi-outlet devices (adapters, cubes, extension cords) and plug-in air fresheners are prohibited. Electrical cords and data cables cannot be installed between rooms where they may cause a tripping hazard, nor can they be run through ceiling tiles.
- Combustible Materials: Combustible liquids (gasoline, turpentine, charcoal, lighter fluid, diesel fuel, and liquid propane tanks/cylinders) are prohibited from storage in the building.
- Vehicles: Motorized vehicles (including motorcycles, mopeds, and motorbikes) are not permitted in the building. Lithium battery-operated vehicles (e-bikes, hoverboards) are not allowed to be stored or charged within the Student Village.
- Cooking Safety: Never leave food unattended in the microwave or on the stove.
If a student withdraws from the College, housing and meal fees will be charged according to the following refund schedule:
| Period | Percent Refundable |
| Before move-in day | 100% |
| During the first week of classes | 75% |
| During the second week of classes | 50% |
| During the third week of classes | 25% |
| After the third week of classes | 0% |
If the Housing License is administratively terminated, the student will not be entitled to a refund of housing charges, meal charges, or the student’s deposit. Any cancellation request received after the refund policy deadlines will be denied if the student is enrolled during the Housing License term. In this case, the student will be required to pay the entire Room charge for the Fall and Spring semesters, and their deposit will not be returned.
The safety and well-being of all Student Village residents and staff are of paramount importance. Fire alarms and evacuation procedures are critical safety measures designed to protect everyone in the event of an emergency. Your immediate and complete cooperation during a fire alarm is not just a recommendation – it is a requirement that can save lives. Everyone in the building must evacuate immediately when a fire alarm sounds. Following these procedures ensures the safety of all students and staff.
- Why Immediate Evacuation is Crucial:
- Smoke and Fire Spread Rapidly: Fires can grow and spread at an astonishing rate. What might seem like a minor alarm can quickly escalate into a life-threatening situation, with toxic smoke filling hallways and stairways.
- Visibility is Compromised: Smoke drastically reduces visibility, making it difficult to find exits and navigate the building safely.
- Alarm May Not Be Obvious: Not all fires produce visible smoke or flames immediately. The alarm is designed to alert you before the situation becomes dangerous.
- Emergency Responder Access: Your prompt evacuation ensures that emergency services (fire department, paramedics) have clear access to the building and can quickly assess and manage the situation without having to account for unaccounted individuals.
- False Alarms are Rare, Safety is Not: While true fire emergencies are infrequent, every alarm is activated for a reason. Treating every alarm seriously is the safest course of action. False alarms are a necessary inconvenience to ensure everyone practices proper evacuation in case of a real emergency.
- Evacuation Procedures
- Check Your Door: Feel your room door and its metal edge for warmth. If warm, remain in your room and call for help (emergency services). Do not open a warm door.
- Alert Roommates: Wake all roommates if it is safe to do so.
- Secure Your Space: Close windows and turn on lights. Close your room door when you exit to help contain fire and smoke.
- Use Stairs: Always exit using the stairs; do not use elevators during a fire alarm or emergency. Elevators can become compromised or stop working.
- Continue Evacuation: If the alarm stops ringing, continue to evacuate the building. The alarm may have been temporarily reset or malfunctioning, but the danger may still be present. Do not re-enter until instructed by authorized personnel.
- Assembly Point: Clear the building by at least 200 feet and proceed immediately to the designated staging area: the campus Library. This allows us to account for everyone’s safety.
- Dress Appropriately: Wear clothing that is suitable and appropriate, if possible, but do not delay your evacuation to change clothes or gather non-essential items. Your life is more important than your belongings.
- Clear Emergency Routes: Keep service roads and parking lots clear to ensure emergency vehicles can pass without obstruction.
- Consequences of Non-Compliance: Failure to comply with these fire evacuation procedures is a serious violation of Student Village policy and College regulations and will result in disciplinary action. These actions are taken to ensure the safety of our entire community.
- Possible consequences for not evacuating, re-entering without permission, or tampering with fire safety equipment include, but are not limited to:
- Immediate Referral to Student Conduct: All violations will be reported to the College’s Office of Student Rights and Responsibilities.
- Fines: Significant monetary fines may be assessed for each instance of non-compliance. These fines help cover the costs associated with emergency response and fire system maintenance.
- Disciplinary Probation: Loss of privileges within the Student Village and/or College.
- Housing Contract Termination: For serious or repeated offenses, your housing contract may be immediately terminated, requiring you to vacate the Student Village.
- Suspension or Expulsion from the College: Depending on the severity and nature of the violation (e.g., tampering with fire equipment, repeatedly disregarding safety procedures), this may result in more severe academic disciplinary actions.
- Legal Action: Tampering with fire safety equipment (e.g., smoke detectors, fire extinguishers, pull stations) is a criminal offense and will result in immediate notification of Public Safety and potential criminal prosecution, in addition to College sanctions.
A “guest” is any person visiting the Student Village who is not a current resident of that specific apartment, including other SUNY Broome residents visiting an unassigned apartment.
- Important Responsibilities & Requirements:
- Roommate Consent: Obtain your roommates’ consent before hosting guests.
- Host Responsibility: Residents are responsible for their guests’ behavior and may be held accountable for any violations that occur on the premises. Inform guests of all College policies, as they must comply with all laws, rules, and regulations.
- Accompany Guests: All guests must be accompanied by their host resident at all times. Guests may not be left unattended in an unassigned apartment.
- Capacity Limits: Residents can host up to two (2) day guests or one (1) overnight guest. All roommates are jointly responsible for ensuring the apartment never exceeds its maximum capacity of ten (10) total occupants, which requires advanced planning and coordination.
- Emergencies: If a conflict arises with a guest, contact the RA on duty immediately.
- Consequences: Failure to comply with the guest policy may result in disciplinary action, including probation or suspension from campus housing, as well as loss of guest privileges for both the guest and the host.
- Day Guests:
- Definition: Any person who is not a current Student Village resident visiting between 10:00 AM and 9:59 PM.
- Registration: Day guests must register at the front desk and have their ID and guest pass available at all times.
- Limits: Residential students may host no more than two (2) day guests at any given time. Current Student Village residents do not need to check in as day guests but must abide by the apartment’s guest limit (maximum of 4 guests).
- Parking: Day guests with a vehicle but no student parking pass must obtain a guest parking pass at the front desk. Guest parking is in Lot #6 (behind the Student Village). Day guests with a student parking pass must follow the student parking policy.
- Egress: Guest presence must not obstruct any mode of egress (exits).
- Checkout: Day guests must return their guest pass to the front desk and proceed with checkout. Failure to do so may result in the removal of guest privileges.
- Overnight Guests:
- Definition: Any person visiting beginning at 10:00 PM or later, regardless of intent to sleep.
- Limits: Residential students may host one (1) overnight guest at a time. An apartment cannot host more than four (4) overnight guests simultaneously.
- Duration: Overnight guests cannot stay for more than three (3) consecutive nights and no more than four (4) nights within 14 days.
- Age Restriction: Residents may not have overnight guests under 18, unless they are a current student in the Student Village.
- Prohibited Periods: Overnight guests are not allowed during the first two (2) and last two (2) weeks of the semester. The Housing and Residential Life Office will announce when the overnight request form is available.
- Registration Process (Requires prior approval):
- Talk with Roommates: Ensure everyone approves of the guest’s arrival.
- Submit Overnight Guest Request Form: Residents must complete the Google Form at least two (2) business days before arrival.
- For example, for a Friday arrival, requests should be made by 4:00 PM the preceding Wednesday.
- Requests are not approved more than 5 days in advance.
- Provide Information: Form requires the guest’s full name (matching ID), date of birth, arrival date, and departure date. Incorrect information may delay approval or check-in.
- Confirmation/Denial: Approved requests will be placed in the resident’s mailbox. Denied requests will receive notification via SUNY Broome email.
- Check-in: Approved overnight guests must check in at the front desk with their ID and receive a guest pass, available at all times.
- Parking: Overnight guests with a vehicle must obtain a guest parking pass at the front desk. Guest parking is in Lot #6 (behind the Student Village).
- Checkout: Overnight guests must return their guest pass to the front desk and proceed with checkout. Failure to do so may result in the removal of guest privileges.
- Move-in Dates: For new residents, move-in is the Saturday before the first day of classes for both Fall and Spring semesters, and must occur only during designated times.
- Check-in Procedure: Upon arrival, new students must check in at the designated location to receive keys and sign room condition reports.
- Move-out Dates: Residents must vacate within 24 hours after their last class during Fall and Spring semesters. Exceptions require one week’s notice and approval from the Director of Housing and Residential Life or designee.
- Check-out Procedure: When moving out, students must return all keys and complete a Room Check-out Envelope. Failure to immediately return your key will result in a $75.00 charge.
- Checkout Responsibilities:
- Remove all personal belongings from your room and common areas.
- Clean your space thoroughly (vacuum floors, wipe down furniture, empty trash).
- Return your space to the standard layout, as per the diagram below:
- Failure to return your room to its original layout will result in a $75 fee.
- Return your room key to the Student Village front Desk by completing a Room Checkout Envelope.
- Move out by the posted deadline. Failure to vacate by the deadline will result in a $50 late checkout fee.
- Failure to clean, remove personal items or trash, or return keys may result in charges deducted from your housing deposit.
The College expects a certain level of cleanliness and safety. All residents within an apartment are responsible for maintaining a clean and healthy living environment.
- Monthly Inspections: Housing and Residential Life staff conduct monthly “walk-throughs” to ensure safe and sanitary conditions. Staff will also check the fire extinguishers in the kitchen cabinets.
- Pass/Fail: If your room or apartment has violations, you will fail the inspection and be subject to a re-inspection. If no violations are found, you will pass.
- Violations: If a problem is noted, residents receive a written request to rectify it by a specific date. The room or apartment will be re-inspected.
- Require Re-inspection: excessive garbage/trash, evidence of pets, obstruction of exits, unsanitary conditions, cooking hazards, etc.
- Re-Inspection Failure: If your room or apartment fails the re-inspection, you will be documented and referred to the Student Rights and Responsibilities Office.
- Confiscated Prohibited Items: Prohibited items found will be confiscated. Residents have until the end of the current semester to retrieve their items; otherwise, they will be donated or discarded.
- Require Confiscation: unapproved cooking devices, evidence of alcohol/paraphernalia, evidence of smoking/paraphernalia, unauthorized possession of college property, extension cords (other electrical items), tapestries/wall coverings, open flame items (candles).
- Alcohol/paraphernalia, smoking/smoking paraphernalia, and any illegal items will not be returned to students.
- Violations: If a problem is noted, residents receive a written request to rectify it by a specific date. The room or apartment will be re-inspected.
BCC Housing Development Corporation is not responsible for any costs, fees, or charges for medical services or care for the student.
Residents are highly encouraged to obtain personal property or renters’ insurance. The College and BCC Housing Development Corporation are not responsible for loss, theft, or damage to personal belongings due to fire, flood, mechanical failure, or any other cause.
- Issuance: Residents receive a SUNY Broome Student ID for building, apartment access, and meal plan use, as well as a key for access to their bedroom.
- Responsibility: Residents must carry their key and SUNY Broome Student ID at all times. IDs must be presented upon request by College officials or Housing & Residential Life staff.
- Lost/Stolen Keys or Student IDs: Lost or stolen keys must be reported to the Office of Housing and Residential Life. A new key fee of $75.00 will be billed to the resident against their deposit, with no refund once the key is completed. Lost Student IDs must be reported to Public Safety immediately, and a $50 replacement fee will be charged directly to the student’s account.
The Student Village offers convenient laundry facilities for its residents’ use. To ensure a positive experience for everyone, please adhere to the following policy:
- Laundry Room Access & Hours: Laundry rooms are located on each of the four floors of the Student Village. Access to laundry rooms is restricted to students with a valid Student ID. Please ensure you have your ID with you to enter. Laundry rooms are open 24 hours a day, 7 days a week for resident convenience. However, please be considerate of residents living near laundry rooms during late-night and early-morning hours.
- Equipment & Usage: Each laundry room is equipped with three (3) washers and three (3) dryers. Please only use the laundry equipment for its intended purpose (washing and drying clothing and linens). The use of dye, bleach, or any other harsh chemicals that may damage the machines or future loads is strictly prohibited. To promote fairness and availability, please refrain from monopolizing machines. Remove your laundry promptly once the cycle is complete. If a machine is out of order, please report it immediately to the Student Village front desk.
- LaundryView Website: We encourage residents to use the LaundryView website to check machine availability before visiting the laundry room. This can help save you time and avoid unnecessary trips.
- Personal Belongings and Responsibility: Please do not leave personal belongings unattended in the laundry room. The Student Village is not responsible for lost, stolen, or damaged items left in the laundry rooms. Please remove your laundry from the machines as soon as your cycle is finished. Be mindful of others’ laundry. Do not remove items from machines that do not belong to you.
- Cleanliness & Maintenance: Please help keep the laundry rooms clean and tidy. Clean lint filters in dryers before or after each use. Wipe up any spills immediately. Report any maintenance issues.
- Navigate to the laundry room where the machine resides. In the menu (mobile) click on “Report A Problem” and navigate the form, identifying the problematic machine and its symptoms.
- Safety: Do not overload washers or dryers, as this can damage the machines and may result in clothes not being properly cleaned or dried. * Keep laundry room doors closed when not in use. * In case of an emergency, please get in touch with Student Village staff immediately.
- First-Time Laundry Users Tips:
- Read clothing labels: Different fabrics require different washing and drying settings.
- Sort your laundry: Separate whites from colors to prevent color bleeding.
- Don’t overfill: Leave enough space in the machine for clothes to move freely.
- Use the right amount of detergent: Too much can leave residue on your clothes and in the machine.
- Clean lint filters: This is crucial for maintaining dryer efficiency and preventing fires.
- Check pockets: Before washing, ensure all pockets are empty to prevent damage to your clothes or the machine.
- Failure to comply with this policy may result in disciplinary action.
- Procedure: For lockout assistance, go to the Housing Office during business hours or contact the Resident Assistant (RA) on duty after hours. A valid student ID must be presented.
- Access: Housing and Residential Life staff provide access to residents’ assigned rooms only.
- Verification: Residents must present their key for verification. Failure to do so will result in the creation of a new key and the associated replacement fee.
- Timeliness: Lockout assistance will be completed as soon as possible.
- Safety: Leaving room or apartment doors unlocked is discouraged due to the risks of injury and theft.
- Reporting: Report SUNY Broome property repairs by submitting a work order through the MyHousing Portal under “service requests”.
- Resident Responsibility: Residents who fail to report maintenance problems may be held responsible for resulting damages.
- Authorized Repairs: All repairs must be done by authorized College personnel only. Unauthorized repairs may result in corrective action and/or additional damage charges.
- Follow-up: If a request has not been completed within ten (10) working days, notify the Assistant Director of Housing.
- Emergencies: For all after-hours maintenance-related emergencies, contact the Resident Assistant on duty.
- Priority: Maintenance requests are addressed as soon as possible, with a higher priority given to severe repairs.
- Pest Control: Residents are responsible for keeping their apartment and room clean and free from insect infestations (e.g., ants, cockroaches, bedbugs, etc.). They will be responsible for pest control costs if needed due to inadequate cleanliness. In double bedrooms, residents and roommates are jointly and individually responsible for furniture and room condition.
During the semester, certain floor and hall meetings will be designated as “mandatory”.
- Attendance: Residents are required to attend mandatory hall or floor meetings with their Resident Assistant and/or Assistant Director.
- Accountability: Failure to participate could result in missing valuable information, which is the resident’s responsibility to obtain. Residents will be held accountable for the information they disseminate during mandatory meetings. Residents who fail to attend required meetings will be documented and may be subject to the student conduct process.
- Recommendation: While many meetings are not mandatory, it is highly recommended that residents attend all meetings to stay informed.
Formal requirements for official communications: to the student via email; to BCC Housing Development Corporation in writing, personally delivered, and by email.
In addition to specific prohibitions outlined in this handbook, the following behaviors are generally prohibited in the Student Village. They may result in disciplinary action, up to and including dismissal from housing. Our goal is to ensure a safe, respectful, and secure living environment for everyone
- Alcohol/Drugs: Possession, use, or distribution of alcohol by underage residents, or any illegal drugs/paraphernalia (as per “Prohibited Items” in “What to Bring/Leave” and other policies).
- Disruptive Conduct: Any behavior that disturbs the peace, comfort, or safety of others, or interferes with Student Village operations. This includes excessive noise, verbal abuse, harassment, or intimidation.
- Failure to Comply: Failing to comply with reasonable requests or directives from College officials, Housing & Residential Life staff, or emergency personnel.
- False Reporting: Making false reports, including false fire alarms or false claims of emergency.
- Gambling: All forms of gambling are prohibited.
- Illegal Activities: Engaging in any unlawful activity under local, state, or federal law, including but not limited to: gambling, theft, vandalism, or possession/distribution of illicit substances.
- Improper Laundry Room Usage: Misusing laundry equipment, leaving laundry unattended for extended periods, or engaging in any behavior that prevents other residents from reasonably accessing or using laundry facilities. This also includes disposing of non-laundry waste in the laundry rooms or leaving the space in a messy condition.
- Misuse of Facilities: Intentionally misusing or defacing College property or facilities, including common areas, laundry rooms, fitness center, etc.
- Propped Doors: Propping open any exterior door, fire door, or access door within the Student Village is strictly prohibited. This includes doors to stairwells, apartments, or main entrances. Propped doors compromise the security of the building and the safety of all residents.
- Smoking: Smoking or using smoking devices inside the Student Village (as per “Fire Safety” and “Prohibited Items” in “What to Bring/Leave”).
- Unauthorized Access/Entry: Entering or attempting to enter restricted areas, unauthorized rooms/apartments, or rooftops.
- Unauthorized Modifications: Making unauthorized alterations or modifications to rooms, apartments, or common areas.
- Weapons: Possession or use of any firearms, weapons, or dangerous instruments (as per “Dangerous Materials & Weapons” policy).
Students acknowledge that the Housing License allows BCC Housing Development Corporation and/or the College to close the Student Village at any time, with or without notice, for any reason, and students will not be entitled to a refund.
- Limited Access to Facilities/Staffing: Access to areas such as the fitness room may be limited, denied, or cancelled. Staffing quantity and accessibility may be adjusted.
- Room Assignments (Quarantine/Isolation): BCC Housing Development Corporation reserves the right to reassign students to a different Room or Apartment at any time, with or without notice, for any reason, including quarantine or isolation.
- Quarantine/Isolation Off-Campus (No Alteration to Contractual Obligations): BCC Housing Development Corporation may require students to quarantine or isolate off-campus, which does not alter the contractual obligations associated with a semester bill.
- Violation of Protocols (Immediate Termination, No Refund): If students violate any additional protocols, the Housing License may be terminated immediately, and students will not receive a refund.
All promotional material intended for posting or distribution within the residence halls must receive prior approval from the Department of Housing.
- Approved Event Criteria: Only events meeting one or more of the following criteria will be permitted for advertisement in the residence halls:
- Sponsored by a recognized SUNY Broome club, organization, or department. “Sponsored” implies financial and/or production involvement with the event.
- A function taking place on the SUNY Broome campus.
- Policy Violations: Materials found in violation of the above policy will be removed.
- External Promotions: Promotional materials for events at other area colleges or from non-college groups may be posted in the residence halls only with explicit permission from the Director of Housing and Residence Life or their designee.
To foster an environment conducive to academic success and community living, all residents are expected to maintain reasonable noise levels.
- Courtesy Hours (24/7): Residents are expected to be considerate of others’ rights to study and sleep at all times. Excessive noise audible outside your room/apartment is prohibited.
- Designated Quiet Hours:
- Sunday – Thursday: 10:00 PM – 9:00 AM
- Friday – Saturday: 12:00 AM – 10:00 AM
- During designated quiet hours, noise should be kept to a minimum and not be audible outside your room/apartment. This includes closing doors quietly, using headphones, and maintaining a low voice.
- Final Week of Classes: 24-hour quiet hours are in effect. Specific dates will be announced by the Housing & Residential Life Office. No warnings will be provided.
- Violations: Residents found in violation of quiet hours or courtesy hours may face disciplinary action. During the final week of classes, violations of quiet hours will result in instant documentation with no prior warning. After the first four (4) weeks of the semester, violations will also result in instant documentation with no prior warning.
BCC Housing Development Corporation supports diversity and offers an inclusive residential experience. Room assignments are made without discrimination based on gender identity, race, culture, ethnicity, age, disability, sexual orientation, religion, or national origin. BCC Housing Development Corporation will not change or alter Room assignments based on these protected classes.
- Room Assignments & Satisfaction: Rooms are assigned on a first-come, first-served basis after all eligibility requirements are met.
- Initially, you’ll see “Placeholder Student Village” for billing purposes. Once all college and financial obligations are met, your permanent “Student Village” assignment will be visible on the MyHousing portal.
- If you’re not satisfied with your assignment, you may cancel your Housing License following the cancellation guidelines outlined in this document.
- Single Waitlists: If you requested a single room and were not assigned one, you can be added to the Single Room Waitlist. Housing can add you to the waitlist, or you may add yourself by selecting it in the MyHousing portal. You will be notified when the waitlist is available.
- You will remain on the waitlist until a single room becomes available, unless you choose to remove yourself from the waitlist or cancel your Housing License in accordance with the cancellation policy.
- There is no guarantee that a single room will become available.
- Once placed in a Student Village assignment or on the waitlist, you are responsible for all housing charges unless you cancel your Housing License per the cancellation policy.
- Initially, you’ll see “Placeholder Student Village” for billing purposes. Once all college and financial obligations are met, your permanent “Student Village” assignment will be visible on the MyHousing portal.
- Roommate Requests: While considered, they are not guaranteed. BCC Housing Development Corporation reserves the right to assign another eligible student to a double room if the original assigned roommate does not move in or ceases to occupy the space.
- Room Changes:
- During the Academic Year: Generally, not permitted during the first two weeks or last two weeks of any semester. All requests must be submitted through the MyHousing Portal or in writing to the Housing Office. All requests require approval from the Director of Housing & Residential Life or designee. Unauthorized room changes may result in disciplinary action and/or a room change fee.
- Summer Session: Students in summer housing may be required to change rooms or apartments at any time due to operational needs.
- Consolidation: The Housing Office reserves the right to consolidate residents from partially occupied apartments (including double rooms) to maximize occupancy. Affected residents will receive reasonable notice and assistance. Residents assigned to a double room with single occupancy must keep the unoccupied side clear and ready for a new occupant. Unauthorized use of the entire double room by a single resident or failure to accept an assigned roommate will result in a $50 Occupancy Misuse Fee. Residents then have 48 hours to rectify the setup. Failure to meet this deadline incurs a Failure to Comply Fee of $25 per day. Such violations may also result in a mandatory room change or additional charges for the higher single room rate. As all room changes require turnover cleaning, cleaning costs beyond normal wear and tear will be charged to the student’s account. Room rates will be adjusted and prorated if moving to a different room type. Residents shall not assign, transfer, or sublet their Housing License or any part of their apartment or room, including short-term rentals. Violations may result in disciplinary action and/or license revocation without compensation.
- Misuse Fees & Property Tampering:
- Furniture Misuse: College-provided furniture must only be used as intended. Removing furniture or tampering with its setup is prohibited and will result in misuse fees and/or damage charges.
- Misuse of Space: Using common areas for unintended purposes, or obstructing hallways, stairwells, or exits, is prohibited.
- Property Tampering: Tampering with, disabling, or misusing any College property, including safety equipment (fire alarms, smoke detectors, sprinklers, security cameras, access control systems), heating/cooling systems, or apartment furnishings, is strictly prohibited. Violations will result in severe disciplinary action, significant fines, and charges for repair or replacement costs.
- Additional Fees: Payments received will first be applied to any outstanding fees (e.g., late fees) before being applied to the current license fee payment due.
While the Housing Office will endeavor (but is not required) to post notice of any general room inspection at least twenty-four (24) hours beforehand, entry may occur without prior notice in emergencies or when there is reasonable cause to believe a policy violation is occurring.
The College reserves the right to enter resident rooms or apartments for the following reasons:
- Health and Safety Inspections: To ensure compliance with health and safety standards.
- Maintenance & Repairs: To perform necessary maintenance, repairs, or pest control.
- Emergency Situations: In cases of emergency (e.g., fire, flood, suspected injury, immediate threat to health or safety of residents or property).
- Policy Violations: When there is reasonable cause to believe a policy violation is occurring.
- Annual OFPC Inspections: The New York State Office of Fire Prevention and Control (OFPC) conducts annual inspections.
- Violations: If a problem is noted, residents receive a written request to rectify it by a specific date. The room/apartment will be re-inspected. Failure to correct a documented problem may result in disciplinary action and sanctions.
- Confiscated Prohibited Items: Prohibited items found will be confiscated. Residents have until the end of the current semester to retrieve them; otherwise, items will be donated or discarded.
- Fines & Charges: Any fines imposed by the OFPC will be billed directly to the responsible resident(s). If the responsible party for an apartment violation cannot be identified, the amount will be split equally among all apartment members.
- End of Term: For check-out procedures or inventory at the end of a housing license period.
The following actions related to theft are strictly prohibited within the Student Village and are subject to disciplinary action:
- Attempted or actual theft of College property or services, or property belonging to any member of the College community.
- The unauthorized possession of stolen property, College property, or property belonging to any member of the College community.
- Unauthorized use or abuse of computer time and/or computer systems, information, passwords, or computerized data.
- Obtaining or attempting to obtain telephone service by any devious means, including but not limited to: unauthorized charging of another person for service, utilizing fraudulent mechanical means to gain service, and/or tampering with connections, facilities, or documents.
Residents are responsible for properly bagging all refuse and placing it directly into the designated dumpsters located next to the residence halls.
- Proper Disposal: All trash must be placed inside the dumpsters.
- Prohibited Actions: Leaving garbage in public areas (e.g., hallways, lounges), littering, or placing trash outside the dumpsters is strictly prohibited.
- Consequences: Violations of this policy are subject to disciplinary action and/or cleaning charges. Fines incurred due to improper trash disposal (e.g., trash left outside dumpsters) will be billed to the responsible resident(s). If the responsible party cannot be identified, these charges may be distributed equally among all residents of the Student Village.
To protect the safety of residents within the Student Village and those who pass by, the College has established specific guidelines for students regarding windows. These guidelines include, but are not limited to, the following prohibitions:
- Sitting or climbing on window ledges.
- Removing screens from windows.
- Yelling or playing music out of windows.
- Throwing, tossing, or dropping items out of windows.
- Placing objects (such as antennae) outside of windows.