Policies & Procedures

AA4001.1 Academic Honesty Procedure

Purpose

The purpose of this procedure is to provide clear, consistent steps for addressing suspected or confirmed violations of the Academic Honesty Policy. These procedures are designed to ensure that students are informed of the concern, given an opportunity to respond, and that any outcomes are applied fairly, consistently, and in alignment with College policy.

Statement of the Procedure

When an instructor suspects a violation of the Academic Honesty Policy, the following steps apply.

Instructor Action on First Violation (Academic Penalty)

• At the instructor’s discretion, they may ask the student to: meet, resubmit the assignment, or complete an alternate assessment, within a timeframe specified by the instructor. The instructor may also impose an academic penalty, such as assigning a reduced or failing grade on the assignment, exam, project, or other academic work in which the violation of academic honesty occurred.
• If the instructor assigns a grade of F on the assessment, they must notify the student via the Academic Honesty Violation Report. The following individuals will also be copied on the notification: the Department Chair for the course, the Department Chair for the student’s academic program, the course’s division Dean, the student’s academic program Dean, and the Vice President for Academic Affairs (VPAA).

Instructor Action on Second Violation (Academic Penalty)

• A second confirmed violation may result in failure of the entire course.
• If a final grade of “F” is assigned for academic dishonesty it will appear on the transcript. A “W” may not replace an “F” assigned for academic dishonesty.
• The instructor must notify the student via the Academic Honesty Violation Report which is sent to their SUNY Broome email. The following individuals will also be copied on the notification: the Department Chair for the course, the Department

Chair for the student’s academic program, the course’s division Dean, the

student’s academic program Dean, the Registrar, and the VPAA. The Registrar will update the student’s record with the “F” grade and the student is removed from the class. The Registrar will enter the student’s last date of attendance provided by the faculty member.

Appeals

• Students have the right to appeal the academic penalty related to the academic honesty violation within five business days of the grade being issued, using the designated Academic Dishonesty Appeal Form*. A copy of the appeal form will be sent to the Chair of the department that offers the course and the Division Dean of the academic area.
• The Department Chair will review the appeal and issue a response within five business days of the submission. Their decision is final and will be communicated in writing to the student, the instructor, and the Division Dean.
• If the sanction results in an “F” grade for the course, the student may follow the Academic Grievance Procedure. In accordance with that procedure, if the Department Chair is the aggrieved instructor, another faculty member with rank and continuing appointment from the same department shall serve in the Chair’s role; if no such faculty member is available, a Chair from another department within the same division shall serve.

This procedure does not apply to grades issued in the course, with which the student may be dissatisfied, or the final grade in the course. Grievances related to final course grades should follow the Academic Grievance Procedure.

Escalated Academic Honesty Violations (Disciplinary Action)

• Repeated violations may be referred by the Vice President for Academic Affairs, with supporting documentation, to Student Affairs for disciplinary action under the Student Code of Conduct.
• Disciplinary actions may affect a student’s standing at the College and may impact their ability to attend or remain enrolled.
• Dismissals for academic dishonesty will be permanently noted in the student’s record.

Record Keeping

• The College will maintain records of all academic honesty violations through the College’s official designated tracking system. The Dean of Students, instructors, Department Chairs, Deans, and the Vice President for Academic Affairs are responsible for ensuring that violations are accurately documented and reported in accordance with established procedures.

Related Policies and Procedures (by number)

AA4001 Academic Honesty Policy

AA4006.2 Academic Grievance Procedure

To Whom It Applies

These procedures apply to all SUNY Broome students and faculty.

Academic Dishonesty Definitions

For the purpose of this procedure, academic dishonesty includes but is not limited to:

• Bribery – Offering or receiving any service or item in exchange for unearned academic benefit.
• Cheating – Gaining or giving unfair advantage during an assessment (exam, quiz, presentation, paper, lab, project, etc.). Examples include: o Unauthorized collaboration during an assessment. o Using notes, devices, or generative AI without permission.
  • Copying from or sharing work with others during an assessment.
  • Passing test information to students who have not yet taken it.
• Facilitating Academic Dishonesty – Helping others commit academic dishonesty. Examples include:
  • Providing work to others knowing it may be used dishonestly. o Sharing exam files or papers for the purpose of cheating.
  • Stealing or posting academic work for others’ use.
• Fabrication and Misrepresentation – Falsifying or misrepresenting data, citations, or facts related to academic work or performance.
• Forgery – Altering or imitating signatures, documents, or submissions to gain academic credit.
• Multiple Submissions – Submitting the same work for credit more than once without prior instructor approval.
• Plagiarism – Presenting another’s work, ideas, or generative AI output as one’s own. Examples include:
  • Using words, data, or methods without credit.
  • Submitting another person’s or AI’s work as original.
• Sabotage – Damaging or interfering with another’s work, experiments, materials, or resources.
• Unauthorized Collaboration – Working with others on assignments without explicit instructor permission.

Additional Definitions

For the purpose of this procedure, the following definitions apply:

• Academic Penalties – Consequences applied within the academic setting when a student violates the Academic Honesty Policy. These penalties relate directly to grades or course status and may include, but are not limited to, a reduced grade, failure on an assignment or in a course.
• Disciplinary Action – Non-academic sanctions that may be imposed when incidents of academic dishonesty are repeated or severe. In such cases, the matter may be referred to the Division of Student Development for review under the College’s student conduct processes. Disciplinary actions address a student’s standing in the College community and may affect their ability to attend or remain enrolled at SUNY Broome, up to and including suspension or dismissal.

Form for further clarification of procedure

Academic Honesty Violation Report

Academic Dishonesty Appeal Form