Student Conduct Process

SUNY Broome is committed to maintaining a safe and respectful learning environment. Adherence to the Code of Conduct is essential, and the process for addressing violations is designed to ensure fairness and accountability.

  1. Reporting:
    Any individual can submit reports alleging Code of Conduct violations, and it is important to do so as soon as possible after an incident occurs. Reports are directed to the Office of Student Rights and Responsibilities (OSRR) for review. The Student Rights and Responsibilities Coordinator will either assign the case to a Case Manager for a Disciplinary Conference or dismiss the report. (Note that in some instances, the Student Rights and Responsibilities Coordinator may serve as the Case Manager.)
    Submit an Incident Report
  2. Disciplinary Conference:
    A Case Manager informs the respondent(s) of the report and alleged violation(s) in writing and schedules a Disciplinary Conference. The Disciplinary Conference is an informal meeting that allows the respondent(s) to understand the allegation(s) being made and share their perspective of the incident. (Title IX cases are managed separately under the Title IX Grievance Procedure.) For minor violations of the Code of Conduct that would not result in the termination of housing, suspension or expulsion from the College, the Case Manager will determine if the respondent(s) is responsible for the infractions based on information provided in the report, the respondent(s)’ input, any witness statements and any other evidence available.  If the Case Manager determines the respondent is responsible, the Case Manager may assign sanctions as well. The Case Manager’s decision in such cases is final and not subject to appeal. Students are entitled to be accompanied by an advisor during the Student Conduct process.
  1. Student Conduct Hearing:
    For alleged violations of the Code of Conduct that could result in the termination of housing, suspension or expulsion from the College, the Case Manager will explain the conduct process to the respondent(s) during the Disciplinary Conference and refer the matter for a Student Conduct Hearing. Students can choose to have their case decided by an Administrative Hearing Officer or the Campus Hearing Board.

    • Administrative Hearing Officer (AHO):
      Conducted by the Dean of Students or their designee to determine if a student violated the Code of Conduct and to assign appropriate sanctions.
    • Campus Hearing Board (CHB):
      A group of faculty, staff, and students authorized by OSRR to determine if a student violated the Code of Conduct and to assign appropriate sanctions.
  1. What to Expect During a Student Conduct Hearing:
    • The respondent can submit a statement of facts before the hearing.
    • The respondent may be assisted by an advisor.
    • The respondent and advisor can attend the entire hearing except for deliberations.
    • Hearings involving multiple respondents may be conducted jointly or separately.
    • The respondent can question witnesses.
    • Records, exhibits, and statements may be considered at the discretion of the Chair.
    • Formal rules of process and evidence are not used; the hearing is informal and not a “trial.” The determination of responsibility will be made on whether there is a preponderance of evidence indicating that it is more likely than not there was a violation of the Code of Conduct.
    • After the hearing, the AHO or CHB will determine if the respondent violated the Code of Conduct and, if so, assign appropriate sanctions.

Email Correspondence

Effective communication is essential for the student conduct process.

  1. Notification Process:
    • Students will be notified of all conduct-related matters (such as incident reports, hearings, decisions, and appeals) through their SUNY Broome email account.
  2. Student Responsibility:
    • Daily Email Check: Students are responsible for checking their SUNY Broome email daily to stay informed about their conduct matters.