How to Plan Your Exhibit

Exhibit Planning

• Read the Gallery Guidelines and Gallery Resources pages.
• If you need tables, chairs, easels, or a podium for your exhibit or exhibit reception, fill out one or more Maintenance request form(s).
• Submit the Exhibit Application form.
• Work with the Gallery Assistant to plan your exhibit.  It usually takes around two months to plan an exhibit.

Exhibit Reception

• If you are planning an opening reception for your exhibit, be sure to indicate that on the Exhibit Application form.
• Further assistance in planning your reception:
  • SUNY Broome department internal event: In-person event planning
  • SUNY Broome department partnering with an external organization (Co-sponsored event)
• Submit an Event Request Form and attend a Special Events Committee Meeting.
  • Once the event request form is completed, you will get an email inviting you to the next meeting. The committee meets biweekly on Mondays at 9 a.m. via Zoom.
  • This form should be submitted 4 weeks before the desired event date to allow for proper planning.
• Arrange for catering if needed by calling American Dining Creations at 607-778-5140.
• Fill out a Maintenance/Custodial Request form if you need a special setup for your reception.

Maintenance Request form

• Submit a Maintenance/Custodial Request form
• Be sure to include: date, time, locations, visual layout of your event space, number of tables, chairs, or easels needed, power needs
• This request should be submitted 2 weeks in advance of your event
• Be sure to include the date for picking up items requested for the event.

Marketing

• Consider submitting reminders through the Share Your News form as the event approaches.
• The Gallery@SUNY Broome asks that the exhibitor provide photographs of artworks that will be featured in the exhibition page of the website.  (Currently under construction)
• See the information below about making posters, flyers, PowerPoints and more for your event.

Posters

The Gallery@SUNY Broome will print two (2) poster signs. We recommend that you provide a title for your exhibition and a few high-quality pictures that we can use in the creation of the poster. Marcom has poster templates on their Publications Templates page, and the library has poster printing tips on their Poster Printing Guidelines page.

Exhibition Information & Handouts

It is the responsibility of the exhibitor to furnish any brochures or pamphlets describing the exhibit. Marcom has flyer templates on their Publications Templates page.

Event Accessibility

• Information on how to make your event accessible can be found on the Events Planning event accessibility page.
• Event marketing must include the following accessibility statement:
  If you need accommodations to participate in this event, please contact the Accessibility Resources Office at aro@sunybroome.edu or 607-778-5150 to discuss your needs ASAP.